INSTRUCTIONS TO TENDERERS
1.The
Tenderer must adhere to the conditions stated in the
Tender documents and write the bids on the Tender form
in accordance with the provisions of these conditions
and documents. Any tender that does not comply with
these provisions shall be considered null and void.
2.
The Tenderer must return the original Tender documents
filled in with the required information without any
alterations. Should there be any comments,
qualifications, reservations or amendments, they must
be stated in a separate letter attached to his bid and
indicated on the enclosed bid.
3.
The bids must be submitted in one original and two
separate copies in one envelope. The words 'Original'
and "Two copies" must be clearly written on
them.
4.
When submitting his bid the Tenderer shall comply with
the specification and conditions as listed and
enumerated in the tender documents without any
alterations.
5.
The Tenderer may submit alternative bids in addition
to the Original bid should the tender documents so
stipulate and if the bidder deems it to be in the
interest of the work or the project financially,
technically or with respect to completion period or
for any other consideration. These bids will be
presented in the separate envelope in the same manner
as the original bid and in the same number of copies
as the original tender documents. Any alternative bid
which is not priced on the specified bills may be
rejected and all alternative technical proposals must
be priced and detailed in a manner that would allow
for a comprehensive evaluation of the offer .
6.
Bid must include the following:-
a)
A full description of each part of the proposed
equipment -their design, fabrication materials, mode
of operation and other information.
b)
The name of the manufacturing Company and the country
of manufacture.
c)
The characteristics and complete data on performance
as stated and detailed in the manuals.
d)
The time table for completion and delivery
shall be clearly stated with definite dates, if no
dates for delivery is provided for in
the tender documents.
e)
A qualification letter.
f)
The completed tender form
g)
The weight of the main components involved in the
supply and installation operation, and their mode of
lifting and loading.
h)
Drawings if required
i)
The Tender Bond.
7.
Tender Bond shall be enclosed with the bid in the form
of guarantee or a Bank certified by cheque issued by
one of the approved banks in Qatar. It must be
unconditional and valid for 120 days as from the date
of opening of the tender. The Committee reserve the
right to exclude any bid which does not include the
required Tender Bond.
8.
Each Tenderer must demonstrate on all copies, that he
and his employees had previously supplied or executed
other similar works, together with evidence that these
works have continued to be successfully operative for
a period of time, to be also specified.
9.
Should there be any erasure or scratching out on the
bid, it must be signed by the Tenderer and stamped
with the stamp of the company or the establishment.
10.
Prices and their particulars must be typed or written
in ink and should not be written in pencil. All pages
of the bid, especially those containing the total
prices and their items, must have the stamp of the
company or establishment affixed to them.
11.In
case of any difference, ambiguity or discrepancy
between the original and other copies of the bid, the
original document shall prevail.
12.
The Tenderer is responsible for the provision of
equipments and tools required for the completion of
the work on his own account, and shall take all
necessary precautions for the execution of the work
according to the contract. The Government authority is
not responsible for any negligence, failure or mistake
in this respect.
13.
The bid must be handed over to the committee's
Secretariat before being deposited in the box so as to
be stamped with the receiving stamps. indicating the
hour and date of receipt.
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